T. D. Williamson, Inc.

  • Administrative Assistant

    Posted Date 1 week ago(2018-11-30 6:30 PM)
    City
    Pasadena
    Position ID
    Position-17345
    State/Province
    Texas
    Country
    United States
  • Overview

    Performs a variety of administrative functions necessary to support the Organization. Performs duties of a complex and/or confidential nature, requiring exercise of initiative and judgment.

     

     

    Responsibilities

    • Invoicing of services jobs as well as product orders
    • Accounts receivable follow up on disputed invoices
    • Weekly hours entry for employees
    • Inventory transactions within applicable software programs
    • Answering phone calls and distributing to appropriate team members
    • Maintain an organized file structure for invoiced services jobs and product orders
    • Interfacing with customers over the phone to assist with order status updates
    • Support shop mechanics, field technicians, and remote sales staff
    • Other duties as assigned by manager

    Daily activity is highly variable and dependent on the activities taking place within the regional operations.  Primary support focus is field services operations, which results in a dynamic and fast paced workplace.  A successful candidate will show an ability to work well under deadlines, prioritize tasks daily, and communicate regularly both to direct manager as well as to other staff members and customers as needed.  

     

    Qualifications

    • High school graduate or equivalent
    • 3+ years of administrative experience preferred
    • Excellent and proven ability to remain organized and on task
    • Excellent interpersonal skills, both for dealing with internal and external customers(calm, courteous, professional and helpful)
    • Working knowledge of basic computer programs such as Microsoft Outlook, Word, and Excel, with the ability to learn Microsoft CRM and Dynamics AX.
    • Fluent in English
    • Flexibility to handle multi-tasking and prioritize appropriately

     

    #L1-AH1

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