T. D. Williamson, Inc.

  • Field Services Administrative Assistant

    Posted Date 2 weeks ago(2018-11-26 6:10 PM)
    City
    Edmonton
    Position ID
    Position-17333
    State/Province
    Alberta
    Country
    Canada
  • Overview

    This position serves as a primary accounting, administrative, timekeeping and inside sales support for Edmonton HT&P services.

    Responsibilities

    General Accounting and Payroll Support

    • Provides daily administrative support to service center, answers phones, incoming /outgoing mail distribution, prepares reports as requested, orders and maintains stationery supplies within allocated budget.
    • Books all drug & alcohol testing appointments.
    • Operates computers programmed with accounting software to record, store, and analyze information,
    • Accounts payable – review all incoming invoices and cross-reference with project LEM’s
    • Administer the accounts payable process for all invoices without an assigned purchase order by coding and obtaining approval and forward to the appropriate individual to process payment.
    • Print hourly employee timesheets with dates the week prior. Process time sheets and cross-reference with project LEM's on a weekly basis. Review and detect information to reconcile time sheets/payroll discrepancies
    • Ensures employees enter their time on a weekly basis and verifies that the employee’s time and leave requests are approved by the employees’ supervisor,
    • Exports approved time worked, vacation & sick time from time-keeping system and imports approved hours into accounting and payroll software systems,
    • Provides back-up support to payroll administration function.Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper coding,

    Job Costing

    • Set up the original LEM invoices in the job folders on the s-drive. Review purchase orders and quotes and collecting the invoice backups for review and approval and once approved and final changes are made to process the paperwork and enter into Citrix and generate the final invoice. 
    • Communicates with couriers for pick up. Also responsible for special invoices required, prepares the necessary data package.
    • Maintains safety certification database for field personnel, booking training for staff as required.
    • Mails monthly report to field sales personnel of quotes for follow-up, and enters their responses in appropriate database.
    • Working closely with the Account Manager to complete RFQ’s or Pre-Quals and bid packages in accordance with guidelines.

     

    Qualifications

    1.

    • Post-Secondary education in Accounting required
    • Minimum 3 years of experience in Accounting with Project Job Costing role.
    • Experience in field services, or manufacturing working in timekeeping systems. Payroll certification preferred.
    • Ability to maintain confidentiality and work through problems in a tactful manner,
    • Demonstrated proficiency in in MS Word, intermediate knowledge of MS Excel, strong working knowledge of ERP/accounting systems (i.e. Great Plains, AX, or alike).
    • Strong detail oriented and organization skills
    • Excellent written and verbal communication skills

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